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Note | No. | Item |
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APOLOGIES FOR ABSENCE Minutes: Apologies for absence were received from Councillors Bobby Good and Aileen Morton. |
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DECLARATIONS OF INTEREST Minutes: Councillor Elaine Robertson declared a financial interest in item 11 of the agenda (Place Based Investment Funding – Projects and Allocation) by reason that her husband had an interest in Gibraltar Street, Oban.Ìý She left the meeting during consideration of this item of business. Councillor Audrey Forrest declared a non-financial interest in item 15 of the agenda (Dunoon Queen’s Hall – Project Close Out Report) by reason of her Council appointment to the Live Â鶹Ãâ·Ñ°æ Board. She claimed the benefit of the dispensation contained at Section 5.18(2) of the Standards Commission’s Guidance and Dispensations Note dated July 2018 to allow her to speak and vote on this item of business. |
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Policy and Resources Committee held on 13 May 2021 Minutes: The Minutes of the meeting of the Policy and Resources Committee held on 13 May 2021 were approved as a correct record. |
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FINANCIAL REPORTS MONITORING PACK - 30 JUNE 2021 PDF 7 MB Report by Section 95 Officer Minutes: The Committee gave consideration to a report providing a summary of the financial monitoring reports as at the end of June 2021.Ìý There were six detailed reports setting out the position as at the end of June 2021 which were summarised in the submitted report and which included the Revenue Budget Monitoring Report, Monitoring of Policy Savings Options, Monitoring of Financial Risks, Capital Plan Monitoring Report, Treasury Monitoring Report and Reserves and Balances. Decision The Policy and Resources Committee – 1.
Noted the revenue budget monitoring report as at 30
June 2021 and noted the comments in respect of the Health and Social Care
Partnership. 2.
Noted the progress with the policy savings options
as at 30 June 2021. 3.
Noted the financial risks for 2021-22. 4.
Noted the capital plan monitoring report as at 30
June 2021. 5.
Noted the treasury monitoring report as at 30 June
2021. 6.
Recommended to Council the approval of the
following amendments to the Annual Treasury Management Strategy:
i.
Increase the investment limit for term deposits
with UK banks from £15m to £20m.
ii.
Increase the investment limit for term deposits
with all other banks from £10m to £15m. 7.
Noted the reserves and balances report as at 30
June 2021. 8.
Recommended to Council that the revenue virements
over £0.200m during April to June 2021 are approved. (Reference:Ìý Report by Section 95 Officer dated 9 July
2021, submitted) |
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BUDGET OUTLOOK 2022-23 TO 2026-27 PDF 514 KB Report by Section 95 Officer Additional documents:
Minutes: The Committee gave consideration to a report providing an update to the budget outlook 2022-23 to 2026-27 that had been reported to the Policy and Resources Committee on 13 May 2021. Decision The Policy and Resources Committee noted the current estimated budget outlook position for the period 2022-23 to 2026-27. (Reference:Ìý Report by Section 95 Officer dated 20 July 2021, submitted) |
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REVIEW OF MEDIUM TO LONG TERM FINANCIAL STRATEGY PDF 308 KB Report by Section 95 Officer Additional documents: Minutes: The Committee gave consideration to a report providing an update on the Council’s medium to long term financial strategy which had been first approved by the Policy and Resources Committee on 19 October 2017. Decision The Policy and Resources Committee endorsed the medium to long term financial strategy for the Council. (Reference:Ìý Report by Section 95 Officer dated 8 July
2021, submitted) |
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COUNCIL TAX ON DEVELOPMENTS MEETING DEFINED HOUSING NEEDS PDF 197 KB Report by Interim Head of Financial Â鶹Ãâ·Ñ°æ Minutes: The Committee gave consideration to a report proposing a permanent change to the Council’s policy of charging double Council Tax on long term empty dwellings where the development contributes to meeting the Councils’ defined housing need and are being supported by public funds. Decision The Policy and Resources Committee approved
that the double charge for Council Tax is not levied on any property where both
the following apply –
(Reference:Ìý Report by Interim Head of Financial Â鶹Ãâ·Ñ°æ
dated 29 July 2021, submitted) |
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KEY PERFORMANCE INDICATORS FQ1 2021/22 PDF 296 KB Report by Executive Director with responsibility for Customer Support Â鶹Ãâ·Ñ°æ Additional documents:
Minutes: The Committee gave consideration to a report presenting the financial quarter 1 2021/22 performance reports for Financial Â鶹Ãâ·Ñ°æ, Commercial Â鶹Ãâ·Ñ°æ, Legal and Regulatory Support and Customer Support Â鶹Ãâ·Ñ°æ. Decision The Policy and Resources Committee noted the FQ1 2021/22 Performance Reports as presented. (Reference:Ìý Report by Executive Director with responsibility for Commercial Â鶹Ãâ·Ñ°æ and Legal and Regulatory Support and Executive Director with responsibility for Financial Â鶹Ãâ·Ñ°æ and Customer Support Â鶹Ãâ·Ñ°æ dated 19 July 2021, submitted) |
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SERVICE ANNUAL PERFORMANCE REVIEWS 2020/21 PDF 309 KB Report by Executive Director with responsibility for Customer Support Â鶹Ãâ·Ñ°æ Additional documents: Minutes: The Committee gave consideration to a report presenting the Service Annual Performance Reviews and Scorecard 2020/21 for Financial Â鶹Ãâ·Ñ°æ, Community Planning and Development, Legal and Regulatory Support, Commercial Â鶹Ãâ·Ñ°æ and Customer and Support Â鶹Ãâ·Ñ°æ. Decision The Policy and Resources Committee approved the Service
Annual Performance Reviews and Scorecards 2020/21 as presented prior to
publishing on the Council Website. (Reference:Ìý Report by Executive Director with
responsibility for Customer Support Â鶹Ãâ·Ñ°æ dated 25 June 2021, submitted) |
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LORN ARC TAX INCREMENTAL FINANCE PROGRAMME - RECONVENING OF DUNBEG WORKING GROUP PDF 328 KB Report by Executive Director with responsibility for Development and Economic Growth Minutes: The Committee gave consideration to a report proposing the re-establishment of an officer/member working group to take forward proposals in relation to the Lorn Arc Tax Incremental Finance Programme. Decision The Policy and Resources Committee – 1. Agreed to the reconvening of the Dunbeg Working Group and agreed to the membership and remit as outlined within the submitted report. 2. Noted that an update report would be provided to the Policy and Resources Committee every 6 months to advise on progress of the Lorn Arc TIF programme.ÌýÌý (Report by Executive Director with responsibility for Development and Economic Growth dated 25 June 2021, submitted) |
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Councillor Elaine Robertson, having declared an interest in the following item of business, left the meeting and took no part in the consideration of this item of business. |
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PLACE BASED INVESTMENT FUNDING - PROJECTS AND ALLOCATION PDF 346 KB
Report by Executive Director with responsibility for Development and Economic Growth Minutes: The Committee gave consideration to a report seeking agreement on the allocation of remaining unallocated Place Based Investment Programme Funding for 2021/22. Decision The Policy and
Resources Committee agreed to the allocation of the
remaining unallocated Place Based Investment funding for 2021/22 to the
projects in Table 1, paragraph 4.7 of the submitted report. (Reference:Ìý Report by Executive
Director with responsibility for Development and Economic Growth dated 30 June
2021, submitted) |
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Councillor Elaine Robertson re-joined the meeting at this point. |
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SCOTLAND LOVES LOCAL GIFT CARD SCHEME PDF 224 KB Report by Executive Director with responsibility for Development and Economic Growth Minutes: The Committee gave consideration to a report which sought endorsement of an Â鶹Ãâ·Ñ°æ and Bute Love Local gift card scheme designed to encourage local shopping, drive footfall to local businesses and keep spend local in the local area for longer. Decision The Policy and Resources Committee – 1. Agreed to the Council taking part in the initiative and signing up to the concordat in regard to the initial fully funded trial period for the Love Local Gift card. 2. Agreed to give further consideration to a future report in early 2022 that looks at the possibility of continuing the scheme beyond the initial year, once sufficient information is available to determine its benefit, given the resource implications. (Reference:Ìý Report by Executive Director with responsibility for Development and Economic Growth dated 3 August 2021, submitted) |
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COVID DISCRETIONARY FUND PDF 145 KB Report by Executive Director with responsibility for Development and Economic Growth Minutes: The Committee gave consideration to a report providing an update on phase 2 of the Council’s Discretionary Fund.Ìý The report also set out an approach for how the remainder of the fund could be used to support businesses impacted by Covid in Â鶹Ãâ·Ñ°æ and Bute. Decision The Policy and Resources Committee – 1. Note the final position regarding the two phases of the Discretionary Fund. 2. Approve the remaining monies in the Discretionary Fund be used to establish an Â鶹Ãâ·Ñ°æ and Bute COVID Business Hardship Fund to directly support business affected by COVID with the criteria as noted in paragraph 3.7 and with three levels of grant award as noted in paragraph 3.10. 3. Agree that the fund is advertised at least 14 days prior to applications being accepted and the application period will be for 7 days.Ìý (Reference:Ìý Report by Executive Director with responsibility for Development and Economic Growth / Financial Â鶹Ãâ·Ñ°æ dated 4 August 2021, submitted) |
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CLIMATE CHANGE BOARD UPDATE PAPERS Reports by Executive Director with responsibility for Commercial Â鶹Ãâ·Ñ°æ |
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Decarbonisation Plan Tracker PDF 1 MB Minutes: The Committee gave consideration
to a report presenting the Decarbonisation Action Plan Tracker showing the
progress of a number of key actions contained within the De-Carbonisation
Plan.Ìý The De-carbonisation Plan sets out
a number of key actions which contribute towards reducing overall carbon
emissions and footprint in Â鶹Ãâ·Ñ°æ and Bute during 2021. Decision The Policy and Resources Committee – 1.
Noted the Climate Change Board activity Tracker
contained within Appendix A to the submitted report. 2.
Noted the actions contained within the tracker
contribute towards the Council becoming a net zero organization by 2045 as
outlined in our De-carbonisation Plan. (Reference:Ìý Report by Executive Director with
responsibility for Commercial Â鶹Ãâ·Ñ°æ dated 16 July 2021, submitted) |
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COP 26 - Update on Training and Event Planning PDF 219 KB Minutes: The Committee gave consideration to a report providing an update to the report provided to the May meeting of the Committee in respect of Elected Member training and also the two COP26 events that were agreed on. Decision The Policy and Resources Committee noted the update on activity in relation to climate change training and the COP26 events.Ìý (Reference:Ìý Report by Executive Director with responsibility for Commercial Â鶹Ãâ·Ñ°æ dated 16 July 2021, submitted) |
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Minutes: The Committee gave consideration to a report outlining proposals for a planting partnership between Â鶹Ãâ·Ñ°æ and Bute Council and Â鶹Ãâ·Ñ°æ and the Isles Coast and Countryside Trust for an area of 60 hectares of native woodland planting on Council owned land principally around Kilmory Home Farm. Decision The Policy and Resources Committee noted that
the Climate Change Board, the Executive Director with responsibility for
Commercial Â鶹Ãâ·Ñ°æ and the associated Departmental Management Team had agreed
the following recommendations:- 1.
Agreed to Licence up to 30ha of land at Kilmory
Home Farm to ACT to be used as compensatory planting of native woodland and
funded by Scottish and Southern Electric Networks (SSEN) thus supporting rural
skills, biodiversity creation, and carbon sequestration, 2.
Agreed to Licence up to an additional 30ha of land
at Kilmory Home Farm to ACT to be used for direct carbon sequestration to
offset our Council’s Carbon Footprint by using funding from Woodland Grant
Schemes and formal Carbon Credit arrangements. 3.
Agreed to appoint ACT to develop a woodland
management strategy for existing conifer woodland blocks at Kilmory Home Farm
(Blocks 7 and 9) including strategy for removal of commercial timber crop,
felling licences and replanting scheme with reinvestment from timber income
into replanting or climate change related activity on Council Estate; and 4.
Agreed that preferred areas for planting will be
Blocks 4, 5, 6, 8, 10 and east of 11 with options on the remaining numbered
blocks shown on Appendix A following collaboration with Â鶹Ãâ·Ñ°æ and Bute Council
officers to identify planting sites which will complement other development
opportunities under consideration. (Reference:Ìý Report by Executive Director with
responsibility for Commercial Â鶹Ãâ·Ñ°æ dated 16 July 2021, submitted) |
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DUNOON QUEEN'S HALL - PROJECT CLOSE OUT REPORT PDF 179 KB
Recommendation from Bute and Cowal Area Committee held on 1 June 2021 Additional documents: Minutes: The Committee gave consideration to a recommendation from the Bute and Cowal Area Committee held on 1 June 2021 with regard to the Dunoon Queen’s Hall Project Close Out Report. Decision The Policy and Resources Committee approved the recommendation that the Queen’s Hall Refurbishment and Public Realm Improvements Project be formally closed out as detailed at section 1.3 of the appended Project Close Out Report. (Reference:Ìý Recommendation from Bute and Cowal Area Committee held on 1 June 2021 and report by Executive Director with responsibility for Commercial Â鶹Ãâ·Ñ°æ dated 18 May 2021, submitted) |
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POLICY AND RESOURCES COMMITTEE WORKPLAN PDF 311 KB Minutes: The Policy and Resources Committee Workplan was before the Committee for noting. Decision The Policy and Resources Committee noted the content of the workplan as at August 2021. (Reference: Policy and Resources Committee Workplan dated August 2021, submitted) |