Venue: Council Chamber, Kilmory, Lochgilphead
Contact: Hazel MacInnes Tel: 01546 604269
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APOLOGIES FOR ABSENCE Minutes: Apologies for absence were received from Councillors Audrey Forrest, Elaine Robertson and Len Scoullar. |
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DECLARATIONS OF INTEREST Minutes: There were no declarations of interest. |
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MINUTES |
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Policy and Resources Committee held on 17 December 2019 PDF 91 KB Minutes: The Minutes of the meeting of the Policy and Resources Committee held on 17 December 2019 were approved as a correct record. |
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Sub-Committee of the Policy and Resources Committee held on 17 December 2019 PDF 53 KB Minutes: The Minutes of the Meeting of the Sub-Committee of the Policy and Resources Committee held on 17 December 2019 were noted. |
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FINANCIAL REPORT MONITORING PACK – 31 DECEMBER 2019 PDF 133 KB Report by Interim Head of Financial Â鶹Ãâ·Ñ°æ Additional documents:
Minutes: The Committee gave consideration to a report
providing a summary of the financial monitoring reports as at the end of
December 2019.Ìý There were six detailed
reports summarised within the executive summary including the Revenue Budget
Monitoring Report as at 31 December 2019, monitoring of Policy Savings Options
as at 31 December 2019, Monitoring of Financial Risks as at 31 December 2019,
Capital Plan Monitoring Report as at 31 December 2019, Treasury Monitoring
Report as at 31 December 2019 and Reserves and Balances as at 31 December 2019. Decision The
Policy and Resources Committee – 1. Noted the revenue budget monitoring report as at 31
December 2019 and note the comments in respect of the Health and Social Care
Partnership. 2. Noted the progress with the policy savings options as
at 31 December 2019. 3. Noted the financial risks for 2019-20. 4. Noted the current financial position with the
employability team and note that a report will be brought to the Policy and
Resources Committee in May 2020. 5. Noted the capital plan monitoring report as at 31
December 2019 and approved the proposed changes to the capital plan as detailed
in Appendix 4 to the report. 6. Noted the treasury monitoring report as at 31 December
2019. 7. Noted the reserves and balances report as at 31
December 2019. 8. Agreed to recommend to Council that the revenue
virements over £0.200m during November and December are approved. (Reference:Ìý Report by Interim Head of Financial Â鶹Ãâ·Ñ°æ
dated 13 February 2020, submitted) |
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Councillor Rory Colville joined the meeting during consideration of the following item of business. |
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TREASURY MANAGEMENT STRATEGY STATEMENT AND ANNUAL INVESTMENT STRATEGY PDF 1 MB Report by Section 95 Officer Minutes: The Committee gave consideration to a reportÌý which sought approval of the proposed
Treasury Management Strategy Statement and Annual Investment Strategy which set
out the Council’s Strategy for borrowing and investment for the forthcoming
year.Ìý The report also set out the policy
for the repayment of loans fund advances for 2020-21. Decision The Policy and Resources Committee – 1.
Noted the substantial amount of work undertaken by
the Finance team in respect of the loan charges review and welcomed the
positive impact of the work. 2.
Agreed to refer to Council, at their meeting on 27
February 2020, to – a) Approve the proposed Treasury
Management Strategy Statement and Annual Investment Strategy and the indicators
contained within. b) Approve the use of the
statutory method for the repayment of loan fund advances prior to 1 April 2019
in respect of existing capital expenditure using a 5.1% annuity interest rate
over an average period of 32 years. For those loans fund advances outstanding
at 1 April 2004 a repayment period of 14 years will be used. c) Approve the use of the asset
life method for the repayment of loan fund advances after 1st April 2019 using
a 5.1% annuity interest rate, with the exception of spend to save schemes where
the funding/income profile method could be used. d) Approve the proposed asset
repayment periods as detailed within section 2.6 of the Treasury Management
Strategy Statement. e) Approve the ability to
continue to use countries with a sovereign rating of AA- and above, as
recommended by Link Asset Â鶹Ãâ·Ñ°æ. (Reference:Ìý
Report by Section 95 Officer dated 13 February 2020, submitted) |
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BUDGETING PACK 2020-2021 PDF 16 MB 1. Introductory Report and Recommendations 2. Revenue Pack a. Budget Consultation – Findings b. Service Plans 2020-2023 c. Assessing Equality and Socio Economic Impact d. Revenue Budget Overview (Appendix 8 is marked exempt (E1)) e. Fees and Charges f. Financial Risks Analysis g. Reserves and Balances 3. Capital Plan a. Capital Plan Summary Report b. Corporate Asset Management Strategy c. Corporate Asset Management Plan including Asset Group Summaries Additional documents:
Minutes: The Committee gave consideration to the full
package of papers included in the Budget Pack 2020/21 in relation to the
Revenue and Capital Budgets for 2020/21. The Interim Head of Financial Â鶹Ãâ·Ñ°æ highlighted
amendments to be made to the Budget Pack and advised that a supplementary pack
would be issued before the Council budget meeting on 27 February 2020. Decision The Committee agreed to refer consideration of the
Budget Pack 2020/21 to the Council meeting on 27 February 2020, without
recommendation. (Reference:Ìý
Budgeting Pack 2020/21 dated 13 February 2020, submitted) |
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CHANGES TO CHIEF OFFICER RECRUITMENT PDF 77 KB Report by Interim Executive Director with responsibility for Customer Support Â鶹Ãâ·Ñ°æ Minutes: The Committee gave consideration to a report that proposed changes to the protocol for appointing Chief Officers. Decision The Policy and Resources Committee agreed – 1.
The
following changes to the recruitment procedure for Chief Officers - a)
Head
of Service assessment centres are conducted online rather than onsite. b)
Panel
sizes are amended for Executive Director and Head of Service interviews,
membership comprising: ·
Executive
Director – 6 Elected Members plus Chief Executive as a voting member (4 from
the Administration and 2 from the Opposition) ·
Head
of Service – 3 Elected Members (2 from the Administration and 1 from the
Opposition) plus Executive Director and Chief Executive as voting members c)
Recruitment
training is introduced to the elected members’ induction programme, which will
ensure that there is a cohort of trained members and enable up to 50% of any
Appointment Panel’s members to be trained. d)
The
approach taken to the HSCP (Health and Social Care Partnership) Integrated
Chief Officer and Head of Service appointments be reviewed and put in place by
NHS Highland and Â鶹Ãâ·Ñ°æ and Bute Council. 2.
To
recommend to the Council that the Council’s Constitution is updated to reflect
the agreed changes to the Appointments Panel as outlined.Ìý (Reference:Ìý
Report by Interim Executive Director with responsibility for Customer
and Support Â鶹Ãâ·Ñ°æ dated 12 February 2020, submitted) |
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POLICY AND RESOURCES COMMITTEE WORKPLAN PDF 68 KB Minutes: The Policy and Resources Committee Workplan as at
February 2020 was before the Committee for noting. Decision The Policy and Resources Committee noted the work
plan as at February 2020. (Reference:Ìý Policy
and Resources Committee Workplan as February 2020, submitted) |
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The
Committee resolved in terms of Section 50(A)(4) of the Local Government
(Scotland) Act 1973 to exclude the press and public for the following item of
business on the grounds that it was likely to involve the disclosure of exempt
information as defined in Paragraphs 8&9 respectively of Part 1 of Schedule
7A to the Local Government (Scotland) Act 1973. |
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E2 |
HELENSBURGH WATERFRONT DEVELOPMENT (HWD) - DEVELOPMENT FUNDING FOR ELECTRICAL POINT OF CONNECTION (POC), ENABLING WORKS AND FEES
Report by Executive Director with responsibility for Commercial Â鶹Ãâ·Ñ°æ Minutes: The Committee gave consideration to a report requesting the approval of drawdown of development funding from the Helensburgh Waterfront Development projects’ capital budget allocation to enable mitigation of risks associated with utility connections for the development site and to cover all fees through to the end of July 2020. Decision The Policy and Resources Committee – 1. Noted the contents of the report. 2. Approved a further drawdown from the approved budget to facilitate the delivery of the electrical point of connection, electrical enabling works contract, and professional fees. (Reference:Ìý Report by Executive Director with responsibility for Commercial Â鶹Ãâ·Ñ°æ dated 28 January 2020, submitted) |
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E1ÌýÌýÌýÌýÌýÌý Paragraph 6Ìý Information relating to the financial
or business affairs of any particular person (other than the authority). |
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E2ÌýÌýÌýÌýÌýÌý Paragraph 8Ìý The amount of any expenditure proposed
to be incurred by the authority under any particular contract for the
acquisition of property or the supply of goods or services. |
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Paragraph 9Ìý Any terms proposed or to be proposed by
or to the authority in the course of negotiations for a contract for the
acquisition or disposal of property or the supply of goods or services. |